Here is a repository for Substantiation of Activities. 

1) Project R&D Plan - this should be filled in prior to project commencement

2) Technology Investigation Report - this can be filled in prior to project commencement

3) R&D Record of Experiment Template - this needs to be completed contemporaneously with project activity

4) New Learning Report Template (including Patents) - these need to be completed contemporaneously with project activity

5) Photos, Diagrams, Drawings - keep copies contemporaneously with project activity

6) Invoices showing direct connection of activities - keep copies contemporaneously with project activity